Retention Schedule Updates
History of Retention Schedule Updates
last updated: 02/02/99
Online update 02/02/99
- Changed RMAD to RMA throughout.
- Changed Mixed Office Files (Department Administration Common Retention Schedule) to Office Files/Correspondence and
corrected "Remarks."
Superseded Section
Online update 07/30/98
Updated the following Common Retention schedules:
Superseded Section
On line update 10/1/97
University Management and Financial
Common Retention Schedule
Changed the"remark" for "Final reports of special committees,
consultants,task forces and venture teams - resulting in a project or
program." from After report submitted to File with project or program
records.
On line update 9/17/97
Added retention periods for
On line update 8/11/97
The following sentence was removed from paragraph 7, What is Not
Considered a Record.
However, if these non-records contain confidential or sensitive
information (such as, names and social security numbers or credit card
transactions), RMAD will accept them for destruction only.
On line update 7/22/97
Added retention periods for Grade appeal files
and
Student's Academic Files (college/program)
to the Department Administration Common
Retention Schedule
On line update 6/6/97
Email has been included as a record.
Updated retention schedules.
University Management:
- Minutes, Governing boards - Deleted remark: Microfilm annually.
- Deleted Records Retention & Disposition schedules
- Deleted Intergovernmental Agreements (IGAs)
Financial Management
- Expense Accounting Records - Deleted State funded programs.
- Interdepartmental Billing Forms - Added "(originals only)"
Department Administration
- Changed "General correspondence" to "Office files/correspondence"
- Changed "Office copy (signed original)..." to "Record copy/original
record"
- Employee time and leave records - deleted (29CFR...)
On line update 11/17/96
Deleted the line:
"Transfer to Sponsored Projects at closure of grant."
from the Financial Retention Schedule.
Departments are responsible for disposal of records in accordance with
this policy.
On line update 9/4/96
The Financial Records retention period
for Expense Accounting Records for Federally
Funded projects and nonrenewable grants and Federally funded continuing
projects and renewable grants has been changed from 10 to 5 years.
On line update 4/9/96
Retention periods for Subordinate Organization Unit Requests under the
Financial Retention schedule have been changed to:
Office: 1
Records Center: 2
Total: 3
Hardcopy Update 4/96
Updated the Retention Schedules.
Hardcopy update 01/31/95
Updated.
Hardcopy update 10/31/93
Updated.
Hardcopy update 06/30/93
Revised.
Hardcopy update 04/30/91
New retention schedule.
Return to 17.70, Records Retention