Policy for Alterations and Renovations of University
Buildings
Effective: October 21, 1998
Approved By: University President Peter Likins
Contact: Business Affairs
All alterations and/or renovations of University buildings MUST
comply
with the following to ensure project coordination and review, code
compliance,
and safety. For purposes of this policy, alteration and renovation are
defined as any work that modifies the permanently constructed facility.
This includes adding, replacing, or relocating doors, walls, or windows,
altering or penetrating corridors or ceilings, adding on to or dividing
existing space, or work on any building utility system including
electrical,
plumbing, ventilation, fire alarms, fire sprinklers, security systems,
laboratory fume hoods, and telecommunications.
- Work in University buildings or on campus grounds may not be performed
by departmental staff, students, or volunteers, without prior written
approval
from the Director of Facilities Management. This will only be approved
for
very simple projects that can be completed safely with minimum risk of
injury.
- All work in University buildings must be coordinated by one of the
following
three units depending on project scope: Facilities Management,
Facilities
Design and Construction, or Real Estate Administration.
- Contractor services must be arranged through applicable University
procurement
and contracting channels, regardless of the funding source for the work.
Typically, projects costing less than $25,000 (labor only) will be
completed
by Facilities Management or by contractors authorized by Procurement and
Contracting Services. Projects costing more than $25,000 (labor only)
will
typically be bid and coordinated by Facilities Design and Construction.
Projects over $25,000 require approval of Real Estate Administration.
- All alteration and renovation projects, regardless of size must be
reviewed
and obtain a Permit issued by the Office of the State Fire Marshal and
the University Department of Risk Management and Safety before
construction
may begin. The project coordinating unit (see no.2 above) will prepare
a project submittal for this purpose. Risk Management and Safety will
receive
submittals and coordinate approval from the State Fire Marshal.
These procedures are necessary to ensure health and safety and the
appropriate
coordination of building Systems. Projects started without proper review
have had the following problems in the past:
- Workers
unknowingly
disturbed asbestos materials, creating a hazard for building occupants.
- Completed projects have had to be dismantled when discovered by the
State
Fire Marshal.
- Unqualified electrical work resulted in breaker overloads and shock
hazards
to building occupants. Building ventilation systems have been disturbed,
making heating/cooling work poorly. Student workers unknowingly tore out
pneumatic control lines, necessitating FM repair.
- Self-installed security systems have auto-dialed to UAPD with no
information
as to location.
- Unauthorized contractor procurement resulted in illegal contract
language
and inadequate insurance.
These policies are effective immediately, and shall remain in effect,
without exception. Non-approved projects that are initiated in violation
of this policy will be corrected if necessary by Facilities Management,
with all associated costs charged to the responsible unit,
Non-compliance
may result in disciplinary action. Thank you for your cooperation to
ensure
proper management of University buildings and resources.
