Getting Started (If you are a course initiator)  
Log-in to Form-Link at: http://iiewww.ccit.arizona.edu/form_link/ or through the Office of Curriculum and Registration, Curriculum website at: http://w3.arizona.edu/~curric/homepage/page1.htm. 

Type in your log-in identification. Type in your password. This is the login name and password that you use for your U-cluster accounts (i.e. E-mail). If you are logging into Form-Link for the first time you may see one or both of the following screens:

• Affiliate File Identification Screen - Will ask for your log-in, password, employee ID, and date of birth. This is a verification against existing UA records for authorization to use Form-Link. Fill in the information in the format shown to the left of each field.
• Preferred E-mail Address - Fill in the e-mail address where you prefer to receive notification that a form has been routed to you. Should your preferred e-mail address change, please select "Maintenance" from the left frame, then "Preferences". Enter the new address.

A copy of the course will be sent to and stored in your "Outbox". You may keep the copies or delete them as you choose. You do not delete the course information from the database. You only delete your ability to view it.  You may print a copy of the form from your "In-box" or "Out-box" by clicking "View" and clicking within the form frame (top).  Select "File" and from the drop down menu choose "print" or "print frame."

NEW COURSE PROPOSAL
The "New Course Proposal" form is to be used when proposing a new permanent or temporary course. This form can be filled out on-line, routed to the required individuals for signature, monitored, and stored electronically.

Course Number
ALL course numbers should be checked (in the current catalog http://catalog.arizona.edu or SIS screens 125 or 128) before entering course material in the Course Information Screen. Check all numbers including those for co-convened courses and crosslistings. If a course number is currently in use you will get an error message and will not be allowed to proceed with entry.

If the number has been used previously you will be asked to choose a new "vacant" number.

If you are initiating a co-convened course, enter the 400-level first. In the body of the "Course Information" screen you will be asked to designate if the course is co-convened. A space is provided to enter a course description for the 500-level course. You need to submit one form only -- not one for the 400-level and one for the 500-level course.

Selecting a New Course Number
Do not use an "X" subscript to designate an temporary course.

Subscripts, H, L, R, and S, appended to single courses indicate honors, laboratory, recitation (lecture), and self-study courses, respectively. Use of these subscripts is restricted to those designations only. The "H" is restricted to honors courses in the 100-400 levels.

A department may not have courses designated both by an active number and the same active number with a subscript. For example, both HIST 473 and HIST 473D as active courses would not be allowed. If the department already has an active number with a subscript (i.e. HIST 473D), a new course may not use the number "HIST 473", the numbers HIST 473A, HIST 473D, and HIST 473M would all be appropriate instead. The course form will be denied if a determination is made that this constraint on numbering courses is violated.

For more information on UA course numbering, see information in the General Catalog at: http://catalog.arizona.edu/2003-04/policies/crsnum.htm.

The first digit of a course number designates the level of the course, as follows:

Proposal Status
Status of the proposal as it moves through the creation and approval process. "Completed" indicates proper completion of the course form process. "Denied" indicates that a form has been denied by someone on the course route and returned for changes or clarification. "Stopped" indicates a course form that has been stopped by the course initiator.

Course Type
The type of course being proposed, which can be permanent or temporary. Permanent courses are offered on a continuing basis. Temporary courses are offered one but no more than three semesters. Temporary courses must be initiated each term it is to be offered.

SIS Course Title
Do not fill in this information. A standardized set of abbreviations are used to determine the content of this field.

Course Title
A one line heading that succinctly describes the course and will be displayed in the General Catalog (at http://catalog.arizona.edu). Form-Link fills this field in automatically from information entered on the first screen. The title can be edited here if needed. Use mixed case and limit length to no more than 80 characters including spaces. Any characters over the 80 limit will be truncated. Check spelling, capitalization, and punctuation carefully prior to routing the form.

Initiating Department
The department submitting the course proposal. Enter the full name.

Department of Record
The department that owns the course and is indicated in the subject area of the catalog number. Form-Link will automatically enter this information.

Instructor Name (First, Middle, Last)
The instructor of the course. Form-link will accept "TBA" or "varies" in the "First Name" space if an instructor has not been assigned or if topics and instructors vary from term to term.

Effective from Semester/Year
Indicate the first semester and year the course will be available for scheduling. These values must reflect a future time frame. Select the appropriate values by using the drop down table associated with each field -- this is accessible by clicking on the down arrow within each box. All courses must have an effective "from" date. Visit the Course Deadlines link  (http://w3.arizona.edu/~curric/homepage/deadlines.htm) to find deadlines for submission of courses which are to be effective for a particular term.

Effective to Semester/Year
Indicate the semester and year that the course will no longer be available for scheduling. These values must reflect a future time frame and must be beyond the "Effective from semester/year" time frame. Select the appropriate values by using the drop down table associated with each field --this is accessible by clicking on the down arrow within each box.

Permanent courses do not require an "Effective to Semester/Year" date since they may be offered continuously.

Temporary courses do require a " Effective to Semester/Year" date. Both the "Effective from Semester/Year" and the "Effective to Semester/Year" must be the same.

Contact Name
The name of the person filling out the form. This information is filled in automatically based on the login id of the person filling out the form.

Contact Phone
The telephone number of the contact person for the course proposal. This information is filled in automatically based on the login id of the person filling out the form. Currently, this field is inactive.

Contact Email
The email address of the contact person for the course proposal. This information is filled in automatically based on the login id and preferred email address of the person filling out the form.

Initiated Date
This date reflects the month, day, year, and time the form was filled out.

Course Description
The course description you enter will appear in the General Catalog. Limit the description length to no more than 280 characters including spaces. Check spelling, capitalization, and punctuation carefully prior to routing the form. More lengthy and complete course descriptions should be included in the course syllabus. Exceeding the 280 character limit may cause failure to save course information.

Credit: Minimum and Maximum
Minimum credit should reflect the fewest credit units available for the course. Maximum credit should reflect the most credit units available for the course.

Semesters Offered
Check all appropriate boxes to indicate the semesters during which the course will usually be offered.

Course Repeated for Credit
Select the appropriate statement to reflect the repeatable credit parameters for the course. Any course may be repeated for credit at the discretion of the department and if content varies from term to term.

Examples:

"This course may be repeated 2 times" indicates that the course may be repeated for credit twice, for a maximum of three enrollments in the course.

"This course may be repeated up to a total of 6 units" means that the course may be repeated until the student has received a total of 6 units of credit.

Course Available for Grade/Credit Examination
Select the appropriate option to reflect the grading and credit exam parameters for the course.

These options are not available for graduate credit.

Pass/Fail Option
For certain courses, a qualified student may elect to register under the pass-fail option. Under such registration, the only final grades available to the student are P (pass) or F (fail). Pass/fail option is not available to graduate-level students (except in the College of Law), must be elective only and may not be used to fulfill major, minor, or other specified curriculum requirements.

Further information about the pass/fail option can be found in the General Catalog at: http://catalog.arizona.edu/2003-04/policies/grade.htm.

Course Justification and Analysis
Select the appropriate option(s) to reflect the programmatic needs of the course and the relationship to the departmental curriculum.

Co-Convened Course
Only 400- and 500-level courses are allowed to be co-convened. Choose "Yes" or "No" if the course is to be co-convened. If "Yes", enter a description for the graduate-level course in the space provided. Description should begin with "Graduate-level requirements include".

Funding Analysis
Fill in the appropriate information to reflect the funding and resources requirements of the course.

Saving the Form
When you have completed the form, or at any time during the process, click "Submit Form" in the top right to save information.  You must "Submit Form" before proceeding to other data entry screens.

COURSE DEPENDENCIES
"Dependencies" are requirements that students must fulfill in order to enroll in the course. If the course you are proposing has prerequisites, corequisites, special fees or field trips, or if its enrollment is limited to majors, minors, non-majors or non-minors, you must select the "Course Dependencies" panel. It is listed on the left of the screen. In order to save the information you have entered so far, click on the "Submit Form" button at the top of the form. Then click on the "Course Dependencies" button on the left.

To add a dependency, you must select the dependency type then indicate the associated course number or dependency description. Course dependencies, including prerequisites, identify knowledge, competencies, or experiences which students must have prior to enrolling in a course. Whenever possible, list specific courses or areas of study and units. Select the appropriate values by using the drop down table--this is accessible by clicking on the down arrow within the box.

Values include:

Prerequisite Course – A course the student must have completed before enrolling in the current course. Prerequisite courses should be entered by choosing "Prerequisite Course" in the drop down menu on the left, and then entering the course prefix and number of the prerequisite course on the right. You will only be allowed to enter currently active courses. You may enter as many as required.

Prerequisite Condition – A condition the student must satisfy before enrolling in the current course, or other information about what conditions may or may not precede enrollment.

Examples: "ANTH 470A is not prerequisite to ANTH 470B. Or, ANTH 470A or equivalent".

Prerequisite Conditions should be entered by selecting "Prerequisite Condition" in the drop down menu on the left, and typing in the text string in the box on the left.  Text is limited to 80 characters. Multiple entries may be made.

Corequisite Course – A course that the student must enroll in concurrently with enrollment in this course. You will only be allowed to enter currently active courses. Corequisite courses should be entered by selecting "Corequisite Course" from the drop down menu on the left, and selecting the corequisite course prefix and number on the right.

Corequisite Condition – A condition that the student must satisfy while they are enrolled in the current course. For entering a text string describing a condition such as: "student must be currently enrolled in PRIDE program". A Corequisite Condition should be entered by selecting "corequisite condition" from the drop down menu on the left, and typing in the text defining the corequisite condition on the right. Text is limited to 80 characters. Multiple entries can be made.

Mutually Exclusive Course -- Example:   Credit for FREN212 or FREN201 and FREN202 but not for both.

Mutually Exclusive Condition -- Does not count toward the major or minor in French.

Excluded major -- For non-majors only.

Excluded minor -- For non-majors/-minors only.

Special Fee – A fee beyond regular, university tuition and fees that the student must pay in order to enroll in the course. A Special Fee should be entered by selecting "Special Fee" from the drop down menu on the left, and text indicating that the course has a special fee associated with it should be typed into the box on the right.

The Special Class Fee/Deposit Request Form can be found at: http://uabis.arizona.edu/eforms/#S.

More information on Special Fees can be found at the website: http://w3.arizona.edu/~uge/universityfees.

Prerequisites/Dependencies

Statements identifying specific competencies such as "proven language proficiency" or the generic statement "consult department before enrolling" may be used. Statements such as "permission of the instructor/department" should be avoided. The authority of the instructor or department to waive a prerequisite is understood.

Prerequisites should be at number levels equivalent to or lower than that of the proposed course. In an "a-b" course, the "a" portion is understood to be prerequisite to the "b" portion unless otherwise indicated. In listing prerequisites, avoid redundancy. If course "x" is prerequisite to course "y", and "y" is prerequisite to the proposed course, list only "y" for the proposed course.

Form-Link will not allow you to enter a course as a prerequisite that does not exist.

Special fees and field trips can be indicated along with a description, if necessary.

Field Trip – A mandatory field trip which is part of the curriculum for the course. To enter a Field Trip, select "Field Trip" from the drop-down menu on the left, and type text indicating that the course requires a mandatory field trip in the box on the right. Description is limited to 80 characters. Multiple entries can be made.

After adding dependency, click on the "Add" button at the far right. The dependency will appear in the chart on the bottom of the form.

Home and crosslisted (secondary) departments must use the same number for crosslisting a course, therefore the number must be available for all subject areas to be crosslisted. To enter a crosslist, select the department of the secondary course in the drop-down menu under "Course Number". Then click on the "add" button to the right. If the required course number is open in the cross listing department, the crosslist will be added to the chart at the bottom of the page. Form Link provides the course number. If you make an error, click "Delete" to the right of the course number.

Crosslists

Home and crosslisted (secondary) departments must use the same number for crosslisting a course, therefore the number must be available for all subject areas. All course information and requirements of the home department are applicable to the crosslisted department. The full course description appears under the home department and an abbreviated entry appears under the crosslisted department. For example:

History (home)
204. Ancient History: Greek History (3) l A political, social and cultural history of Greek civilization from the Bronze Age to the death of Alexander the Great (Identical with CLAS 204).

Classics (crosslisting)
204. Ancient History: Greek History (3) l (Identical with Hist. 204, which is home).

COURSE CONTACT HOURS
"Contact Hours" are calculated using formulas described in "Contact Hours" below. The number of contact hours provided in a course determines the number of units of credit the course is worth. Contact hours are to be calculated on a per-week basis, over a 15-week semester, unless otherwise noted. In order to enter contact hours for a course, select "Contact Hours" in the frame on the left.

Contact hours weekly should be computed according to a 15-week semester, unless otherwise indicated by the department. If the catalog says "3R, 3L", it means three hours of recitation (lecture) and three hours of laboratory per week for 15 weeks, or a total of 90 contact hours for the course. The usual entry is one contact hour of lecture for each unit of credit and three contact hours for each unit of credit for labs.

In order to define contact hours for your course, select the relevant type of contact from the drop down menu on the left, and enter the number of corresponding hours. Select the "add" button, and you will see the contact hours reflected in the chart at the bottom of the panel.

Contact Hours

The relationship between the number of contact hours and the number of units earned for a particular course format is defined as follows:

Definition of Unit of Credit - utilizing the definition that an hour of work is the equivalent of 50 minutes of class time (often called a contact hour) or 60 minutes of independent study work, university policy requires at least 45 hours of work by each student of each unit of credit. Contact hours required for specific types of courses are as follows:

1.	At least 15 contact hours of recitation, lecture, discussion, seminar, or colloquium, as well as a minimum of 30 hours of student homework are required for each unit of credit.
2.	Workshops require at least 15 through 45 contact hours and the appropriate number of homework hours to comprise a total of at least 45 hours of work for each unit of credit.
3.	Studios require at least 30 contact hours and at least 15 hours of homework for each of credit.
4.	Laboratory courses must maintain a minimum of 45 contact hours per unit of credit.
5.	Field trips are to be counted hour-for-hour as laboratory meetings.
6.	Each unit of preceptorship, internship, practicum or independent study must require a minimum of 45 hours of work.

Since it would be virtually impossible for a student to satisfactorily complete 45 hours of work in less than one week, the policy regarding the duration of courses maintains that a course must cover at least a one-week period for every unit of credit given. During the summer session, however, 6 units of credit might be given over a five-week period.

It is understood that when the official university calendar deviates from these guidelines, the calendar shall prevail.

It is also understood that the hour requirements specified above represent minimums for average students and that considerable deviation in excess of these requirements may occur, particularly at the graduate level.

COURSE SYLLABUS 
In order to enter a syllabus for the course you are proposing, select the "Syllabus" button in the left frame. A blank frame will open.

The course syllabus can either be typed in or cut from another software application document and pasted into the syllabus frame. It is recommended that the syllabus be pasted in from another software application with the ability to save a file in HTML format. Failure to enter the syllabus text with HTML format will not allow the document to display properly. Text will "run-on" and all formatting is lost when the form is in "view" mode.

To preserve formatting:

1. If the syllabus is originally a Word or Word Perfect document, open it and save as an HTML document. You can do this by choosing "Save As" and in the box "Save as type" choose "web page".

If using Netscape and its text editor "Communicator" to view and paste the "source code", be advised that the syllabus may not be viewable by a course signatory if they use Internet Explorer to view the form.

It is preferable to use Internet Explorer to insert the syllabus text. Internet Explorer allows display of the syllabus in both Netscape and Internet Explorer.

2. Insert a syllabus so that formatting is maintained:

Using Internet Explorer –

1. Document should have been saved as a "web page". See #1 for instructions.
2. In Internet Explorer tool bar choose "Open". Open the document you saved as a web page.
3. In top tool bar choose "View". In drop down menu choose "Source". The html code or source code will appear. This is the text you need to paste into the syllabus box in Form-Link.
4. Block the entire document and use Control C (copy).
5. Return to the Form-Link Syllabus box and position cursor in top left. Use Control V (paste) to paste the text into the box.
6. Save syllabus by clicking "Submit Form".

Using Netscape –

1. Document should have been saved as a "web page". See #1 for instructions.
2. In Netscape tool bar choose "Communicator". In drop down menu choose "Composer". In the middle tool bar choose "Open". Open the file you saved as a web page.
3. In top tool bar choose "View". In drop down menu choose "Page Source". The html code or source code will appear. This is the text you need to paste into the syllabus box in Form-Link.
4. Block the entire document and use Control C (copy)
5. Return to the Form-Link Syllabus box and position cursor in top left. Use Control V (paste) to paste the text into the box.
6. Save syllabus by clicking "Submit Form".

Text is limited to approximately 10 pages if using the Netscape browser. If text exceeds 10 pages, the Internet Explorer browser will allow pasting of larger documents. If you experience difficulty with this process, or for more information, contact the Office of Curriculum and Registration at 626-0363 for assistance.

SAVE AND EXIT
When you are done with the course proposal, click on "Save and Exit" in the frame to the left. This will return you to your workbox.

ROUTING
You have made a final check of your course form information and are now ready to "route" the form for signatures. Routing is an electronic signature of approval for the course material.

After choosing "Save and Exit" from the left-hand column when you have completed all course information, select "Route" in the box to the left of the course you wish to have approved.

The middle of the screen offers several options: Add, Remove, Move Up, Move Down. Among the options is "Find". Use the Find option to locate and add authorized signatories.

Select "Find". Boxes for first and last name will be displayed. If the name is unique then only the unique first or last name need be entered. Example: Cassandra or Beehler. In the list provided select the proper individual by highlighting and they select "Add". Continue until your route contains the proper signatories for the type of material being routed. You may also save as a template for future use by selecting "Save as template" and giving it a name. You may also "Delete", "Move Up" and "Move Down" to arrange your list properly.

If you cannot find the correct individual, please refer to the Authorized Signatory List on the Office of Curriculum and Registration homepage. Failure to select the proper person will result in the course material not being processes properly. If a college signatory is actually John W. Wayne and you select John C. Wayne the route is inappropriate. If in doubt, verify name in the UA Phonebook.

Select an approval level (Approve/Deny, Review, FYI, etc.) from the drop box to the right of the name.

Continue process until all required individuals are included in the route.

"Save Template" saves the route for later use if you wish.

"Apply Route". A comment box will appear for you to include any pertinent information you think those on the route need to be aware of. Click "OK".

The form moves from your "Work in Progress" to "Forms on Route". You can monitor the course approval process by selecting "Alter Route". Individuals with "X" to the left of their name have approved the course. Those with the circle bullet have not

Routing Templates
The following are sample routes for different types of courses:

What is an Honors academic experience?

Academic work that carries Honors credit is qualitatively different from that encountered in most undergraduate courses in that it involves an intense, student-centered, active learning process.  Honors academic experiences involve some risk-taking on the part of both students and faculty insofar as the experience is more exploratory, experimental, and open-ended than the usual classroom experiences.  In an active learning environment, students accept greater responsibility for their own education; faculty members expect them to follow the course guidelines, to be prepared and engaged, and to participate.  Students may have to devote additional time and effort to Honors academic work.  In turn, they have greater opportunities for learning than in their non-Honors courses.  They work closely with faculty, both in and out of the classroom, and can gain a valuable first-hand understanding of the faculty member's areas of interest. In this active, student-centered environment, there are no limits on the student's learning.

Honors academic work enables the student to actively engage the material, learn about scholarly and creative processes by participating in them, and personalize the learning experience through imaginative, critical analysis and application.  Honors students learn to express and defend their ideas while attaining the distance necessary to accept constructive criticism.

An active, student-centered learning process can involve:

• formal or informal student exploration on specialized topics
• use of creative, nontraditional methods of instruction, such as case study, open-ended problem solving, and interdisciplinary perspectives
• opportunities to explore creativity by tailoring the experiences to the unique talents and interests of the student
• collaboration or group work with faculty, graduate students, or other Honors students
• self-discovery through the confirmation of student's strengths, discovery of new talents, and identification of areas for improvement
• introducing students to colleagues and advanced students in the field
• linking classroom work with an understanding of careers in a discipline
• weekly, Oxford-style tutorials
• application of classroom learning to real-world issues and problems
• informal dialogues over coffee, lunch, or departmental receptions
• an open invitation to departmental seminars, guest lectures, and exhibits followed by discussion

The content of Honors academic work can include:

• introduction to methodologies and theories in a field
• exploration of primary sources, such as monographs, treatises, journals or documents
• discussion of the nature and scope of current and past controversies among scholars
• experience using critical and analytical skills unique to the subject matter
• integrating multiple perspectives to develop an interdisciplinary understanding
• introduction to the major contributors to the historical and current development of a field
• hands-on experience in the creative, scholarly process
• practice and critique of written and oral communication skills

For information on Honors Contracts visit: http://www.honors.arizona.edu/

Effective 8/15/99

 Noris Montalvan must always be last and must always have the appropriate status for the type of form being routed.

Pay close attention to information provided in the Routing Templates. These templates represent the MINIMUM route requirements and responsible individuals at several levels for courses with different applications. When an individual is listed that particular individual must be in the route with the status shown. If no name appears only a description then the Authorized Signatory for that position is to be inserted. Templates for undergraduate, graduate, co-convened, gen-ed, and Honors are presented as examples.

At the "In-Box" select "Maintenance" from the frame to the left. Select "Department Route Template Maintenance". The following screen has a blank frame for displaying route template information, a list of available route templates under "Available Route Templates", and buttons at the bottom for: Delete Template, Modify Template, Create Template, Cancel, and Help.

Delete Template – Select the route template you wish to delete from the "Available Route Templates". Click "Delete". A confirmation box will appear. You can click "OK" to delete the route template or "Cancel" to return to previous status.

Modify Template – Select the route template you wish to modify from the "Available Route Templates". Click "Modify Template". You can modify by: adding new names, removing names, rearranging names (move up and move down), or "Find" individuals to be added. See "Find Button" for further information about this feature. When you "Save Template" it will display the original name. You can rename the template or save under the original name. Click "Cancel" to move back to the Department Route Template Maintenance".

Find Button – The "Find" button available with the modify and create options allows you to search by first and last name for the individual you wish to put in your route template. You can use this feature instead of searching through the departments for the individuals you wish to include. Be careful! If you enter MARY CLARK it will return a MARY E CLARK and a MARY A CLARK. Be sure you select the right one.

Create Template – Select individuals for your route template by using either the "Department" or "Find" feature. "Add" individuals, one at a time to the template. After all the individuals are selected then you can arrange the route template names properly by using the "Move Up" and "Move Down" buttons. When the list is to your liking you "Save Template". Enter the name of the route and click "Save", then "OK". "Cancel" will take you back to the Department Route Template Maintenance". Your template name will appear in the "Available Route Templates" list.

Completed/Approved Forms
Completed/approved forms are stored in "Completed Forms". Deleting a course here will remove your ability to view the information. It does not delete the course from the database once completed.

"Denied" Course Forms
A course form that has been denied will appear in "Completed Forms" in the "Work Box". Review the comments about why the form was denied under "View". Then, if you choose to edit the course and re-route, click "Move to Work". A copy of the course information will be moved to the "Workbox" for editing and re-routing. After routing the edited course, return to "Completed Forms" and delete the old copy.

"Stopping" a Route
To stop a route and retrieve a course for editing, go to "Forms on Route" in the "Workbox". Click on "Alter Route" for the form you wish to stop. Select the names of all individuals (one at a time) without an "X" to the left of their name. Click "Remove". When all the names have been removed the course will disappear from "Forms on Route" and move to "Completed Forms" and can then be edited by using "Move to Work".

Delete Course Form
Enter the number of the course you wish to delete.

"Select" the course to be deleted. Current course information will be displayed for that course.

Enter the effective term for deletion. This is the first term following the last term you wish to offer the course. If you are offering the course in Fall 1999 but do not wish to offer after that the effective date would be Spring 2000.

Enter an explanation for deletion of the course: lack of student interest, faculty not available, etc.

Any crosslisted departments will be displayed. Include those crosslisted departments in your route.

If this course is a prerequisite to other courses it will be listed. You must submit a course modification form to delete/change the prerequisites for those listed courses. Include the department head of other effected departments in your route. Those departments must then submit a course modification form to correct the prerequisites for their courses.

If the course is co-convened you will be ask if you wish to delete the co-convened course. If you click "Yes" that course will be deleted also. If you click "No" you must provide an appropriate course description for the 500-level course retained. This is usually the description for the 400-level.

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